Difference between revisions of "Personnel Committee"

Revision as of 14:51, 25 February 2015

GPCA Budget FY2014-2015 GROW Co-Field Organizer/Clearinghouse Staff Independent Contractor Contract

Background:

The Green Party of California (GPCA) FY2014-2015 budget contains $1,000 per month for an independent contractor Field Organizer under the GROW Working Group section, whose key responsibilities are to recruit and train volunteers, and support Green voter registration and county organizing (https://web.archive.org/web/20131014150502/http://www.cagreens.org/workingroups/grassroots-organizing/field-organizer-job-announce-dec-2012).

This contracts provides an Independent contract agreement between Kendra Gonzales and the GPCA to fill the Field Organizer position and provide the services below:

Independent Contractor Agreement for Field Organizer

This Agreement is made between Green Party of California ("GPCA") and Kendra Gonzales ("Contractor") for the period between February 1, 2015 and June 30, 2015 (end of Fiscal Year, at which time the contract may be renegotiated if funds are budgeted.) This contract is viewed as an interim position to begin the voter registration drive. Other candidates may be considered for the position if funded in the next Fiscal Year (20115-2016) budget.

I. Services to be performed

Kendra Gonzales agrees to serve as the GPCA's (Co-Field Organizer) and perform the following services:

1-1 Voter Registration Database data entry, access assistance & use training with county Green Party organizations and individuals."

1-1.1 Work with the GPCA's voter registration data base in NationBuilder, to input and regularly update contact data.

1-1.2 Work with the Coordinating Committee, Clearinghouse Committee, GROW, IT Committee and Finance Committee to develop procedures to coordinate the voter registration drive, including procedures for distribution of materials, training, methods of tracking and transferring income/expenses, volunteer recruitment and assignment and establishing a protocol to share voter registration data with county Green Party organizations.

1-1.3 Manage integration of statewide voter data with other data in NationBuilder.

1-1.4 Report monthly to the Grassroots Organizing Working Group (GROW) on progress towards the the tasks identified in 1-1 and receive supervision by GROW or its designated supervisor. Report as needed to other committees and working groups as specified in 1-1.2.

1-2 Volunteer Coordination

1-2.1 Recruit new volunteers, including by phone, email and social media. Refer to GPCA committees, working groups and county Green Party organizations where relevant.

1-2.2 Contact new volunteers by phone to welcome and orient them to the GPCA, and suggest ways for them to volunteer, get involved and help sustain the GPCA financially.

1-2.3 Serve as a contact for volunteers who have questions and concerns about the GPCA. Refer to GPCA committees, working groups and county Green Party organizations where relevant.

1-2.4 Train volunteers one-on-one by phone. Organize in-person voter registration, fundraising and outreach trainings by phone, video conference and at the availability of the Field Organizer, at GPCA state meetings.

1-2.5 Report monthly to the Grassroots Organizing Working Group (GROW) and others as needed on progress made towards the the tasks identified in 1-2 and receive supervision by the GROW or its designated supervisor.

1-3 Fundraising

1-3.1 Train Fundraising Committee members, volunteers and counties how to: design, coordinate and manage direct mail, online fundraising, events, personal solicitations and merchandising.

1-3.2 Identify and cultivate donor prospects.

1-3.3 Make recommendations for GPCA merchandise.

1-3.4 Report monthly to Finance Committee on progress made towards the the tasks identified in 1-3 and receive supervision by the Committee.

1-4 Online Activity

1-4.1 Recruit and train volunteers that result from work with social media. Refer to GPCA committees, working groups and county Green Party organizations where relevant.

1-4.2 Online Training including:

1-4.2(a) Train volunteers to use NationBuilder at the direction of the Coordinating Committee or its designees.

1-4.2(b) Organize two online organizing phone trainings for volunteers.

1-5 Coordination and Reporting

1-5.1 Work with Coordinating Committee, Clearinghouse Committee, GROW, IT Committee and Finance Committee to develop procedures to coordinate the voter registration drive, includes procedures for distribution of materials, training, methods of tracking and transferring income/expenses, volunteer recruitment and assignment and establishing a protocol to share voter registration data with county organizations.

1-5.2 Make monthly written reports to the Grassroots Organizing Working Group (GROW) and others as needed on progress made towards goals and receive supervision by the Working Group or its designated supervisor as needed.

1-5.3 At the request of the Coordinating Committee (CC) be available to report and provide information to the CC or participate in the CC’s monthly first Monday conference call at the request of the CC co-coordinators.

II. Payment

In consideration for the services to be performed by the Co-Field Organizer, GPCA agrees to pay Kendra Gonzales: $500 per month at $15 per hour = 34 hours per month

III. Expenses

GPCA shall not be responsible for Contractor’s phone/fax distribution, travel and miscellaneous expenses related to work performed under this Agreement. (a new agreement was reached at GA Jan 25th, 2105 between the GROW and Finance Committees, that the OTHER Co-Field Organizer position will include travel expenses being paid from the budget through fiscal year end June 30th (correct?) 2015. *NOTE: this applies to the OTHER CO-FIELD ORGANIZERS AGREEMENT.

IV. Client Obligations

In addition to the supervisorial roles by GPCA committees and working groups stated in Article I, the Personnel Committee will ultimately supervise and direct the Co-Field Organizer’s work on behalf of the Coordinating Committee.

V. Term of Agreement

Term of service begins on February 1, 2015. This agreement shall become effective when signed by both parties and will terminate on June 30, 2015.

VI. Amending or Terminating the Agreement

The GPCA or Kendra Gonzales may amend this Agreement at any time upon mutual agreement of terms. The GPCA or Kendra Gonzales may terminate this Agreement at any time by giving 30 days written notice of termination. The Contractor shall be entitled to full payment for services performed prior to the date of termination.

VII. Independent Contractor Status

7-1 The Co-Field Organizer is an independent contractor, not a GPCA employee. The Co-Field Organizer and the GPCA agree to the following rights consistent with an independent Contractor relationship:

7-1.1 Contractor has the right to perform services for others during the term of this Agreement. The GPCA shall not require Contractor or Contractor’s employees or subcontractors to devote full time to performing the services required by this Agreement.

7-1.2 Contractor has the right to hire assistants as subcontractors, or to use employees to provide the services required by this Agreement with his/her own personal funds.

7-1.3 Neither Contractor nor Contractor’s employees or subcontractors are eligible to participate in any employee pension, health, vacation pay, sick pay or other fringe benefit plan of GPCA.

VIII. Local, State and Federal Taxes

8-1 Contractor shall pay all income taxes and FICA (Social Security and Medicare taxes) incurred while performing services under this Agreement. The GPCA will not:

8-1.1 Withhold FICA from Contractor’s payments or make FICA payments on Contractor’s behalf

8-1.2 Make state or federal unemployment compensation contributions on Contractor’s behalf, or

8-1.3 Withhold state or federal income tax from Contractor’s payments.

IX. Privacy

All data owned or rented by GPCA, including voter file, volunteer and donor information, shall always remain the sole property of GPCA.

X. Exclusive Agreement

This is the sole and entire Agreement between Contractor and the GPCA.

XI. Applicable Law

The laws of the State of California will govern this Agreement.

XII. Signatures

Treasurer - Green Party of California

Printed Name: __________________________________________________

Signature: _______________________________________________________Dated: ___________________

Contractor:

Printed name: ____________________________________________________

Signature: _______________________________________________________ Dated: ___________________